Office Manager (Part Time)
Summary: Historic Westville seeks an enthusiastic and self-motivated individual to join our team during an exciting time for the museum. Under broad supervision, the office manager directs the office operations of Historic Westville, to include the management of personnel records, banking, financials, and information queries. Westville is a highly collaborative and teamwork environment. The office manager will maintain high levels of organizational effectiveness, communication, and ensure the office runs smoothly while looking for opportunities to improve day to day office operations.
Historic Westville is a history museum comprised of 30 historic buildings used to interpret the diverse experiences of southerners during the 19th century.
Status: This position is part time (20-24 hours per week) and located in Columbus, Georgia.
Report To: Executive Director
Hourly Wage: Start $13.00
- Minimum education: BA degree preferred, high school minimum with experience.
- Minimum 3-5 years’ experience.
- Be proficient in using MS Windows, MS Office, QuickBooks
- Be proficient in bookkeeping and payroll processing.
- Communication skills
- Planning and organizational skills
- Attention to detail and high level of accuracy
- Initiative and Adaptability
Key Duties and Responsibilities:
- Ensure security, integrity and confidentiality of data.
- Perform routine office duties such as picking up mail, answer phones, call work orders for office equipment, and monitor and maintain office supplies inventory.
- Serve as key liaison with HR company.
- Manage employee daily work records, payroll, and time off.
- Serve as key liaison with bookkeeper.
- Using QuickBooks, enter income, expenses, print checks and provide financial statements. Manage purchase orders, daily balance sheets, and staff purchase orders.
- Manage contract and price negotiations with office vendors and service providers.
- Maintain and improve filing systems.
- Be familiar with the goals and objectives of Historic Westville and be able to answer queries about upcoming events and answer questions about our program offerings.
- Work with the Director of Interpretation to schedule school programs.
- May be asked to work an occasional Saturday to assist in interpretive programming.
- Other duties as assigned.
Apply at email@example.com
Application deadline: February 3, 2017
Director of Education and Programs
Historic Westville, Inc. seeks an enthusiastic and self-motivated individual to join us during an exciting time for the museum. The Director of Education and Programs will work with the Director of Interpretation and other staff members to develop a strategic direction for education programs as part of the museum’s new vision and interpretive programming. The position will be responsible for the development, delivery, and evaluation of education programs for visiting school groups and offsite classroom visits.
This is an exempt, full-time position which includes benefits. Work schedules may require expanded hours and flexibility when needed and must attend major Historic Westville events.
Historic Westville is a history museum comprised of 30 historic buildings used to interpret the diverse experiences of southerners during the 19th century. The museum closed its doors to the public on December 26, 2015 to relocate operations to the closest city, Columbus, Georgia. This includes the physical relocation of the buildings, as well as an overhaul and redesign of the interpretive programming. During the move, the museum remains visible in the community by partnering with other cultural institutions and offering educational outreach programs to area schools.
Salary: $32,000 – 35,000
Status: Full-Time Exempt
Schedule: Monday – Friday, 9:00 – 5:00 (subject to change upon the reopening of the museum).
Reports to: Executive Director
- Bachelor’s degree in museum education, education, history, or related field from an accredited institution. Master’s degree in education, history, public history, or related discipline preferred
- Two or more years of experience developing and/or implementing education programs
- Experience with and knowledge of museum education techniques and resources
- Experience developing and delivering participatory experiences for students
- Experience communicating effectively with diverse audiences having different levels of knowledge
- Experience with culturally relevant education and curriculum development highly preferred
- Familiarity with 19th century southern history highly preferred
Duties and Responsibilities
- Research, develop and implement education programs for school groups and other youth groups
- Work with the Director of Interpretation to ensure education programs fit within the overall interpretation of the museum
- Manage all school tours at the museum and outreach programs at area schools
- Pre-visit contact with teachers and assist teachers/group leaders with booking tours
- Lead all school outreach with existing partners and promote programs at educator events
- Collaborate with education departments at partner institutions
- Maintain cordial, cooperative, and professional working relations with co-workers, supervisors and the public
- Assist with special events as needed
- Occasional weekend and evening hours
- Other duties as assigned
Skills and Abilities
- Excellent public speaking skills
- Ability to train and supervise interpreters.
- Ability to collaborate on program design and implementation
- Ability to balance multiple priorities
- Ability to work independently and as part of a team
- Strong research and writing skills
- Proficient in use of Microsoft Office Suite
Please send resume and cover letter to firstname.lastname@example.org.
Deadline for application: February 15, 2017